DSCC Transitional Plan

DYERSBURG STATE COMMUNITY COLLEGE
CMS Transition Team
2006-07
Name	DSCC Job Title	Email	Phone
Linda Weeks, Chair	Associate Professor, English	weeks@dscc.edu	731-286-3394
Mary Ann Sellars	Vice President for the College	sellars@dscc.edu	731-286-3322
John Moore	Vice President for Technology	john@dscc.edu	731-286-3338
J Dan Gullett	Assistant Vice President, Academic Affairs	gullett@dscc.edu	731-286-3327
Tina Morris	Interim Dean of Business and Technology	morris@dscc.edu	731-286-3204
Bob Lhota	Dean of Learning Resource Center	lhota@dscc.edu	731-286-3226
Larry Chapman	Dean of Student Services	chapman@dscc.edu	731-286-3234
Jason Green	Distance Education Coordinator / Instructional Design Specialist	green@dscc.edu	731-286-3279
Tim Montgomery	Interim Business Manager/Internal Auditor	montgomery@dscc.edu	731-286-3312
Pam Dahl	Counselor/ADA Coordinator	dahl@dscc.edu	731-286-3242
Brenda Fincher	Assistant Professor, Management Information Systems	fincher@dscc.edu	731-286-3393
Susan Osborne	Assistant Professor, Health Information Tech	osborne@dscc.edu	731-286-3294
Judy Hendrix	Web Master	hendrix@dscc.edu	731-286-3292
Faye Sigman	Associate Professor, Nursing and Allied Health	sigman@dscc.edu	731-286-3222
Jeff Boucher	Director, Center of Emphasis/Regional Director CISCO	boucher@dscc.edu	731-286-3208
Andrea Franckowiak	Associate Professor, Writing	andrea@dscc.edu	731-286-3375
Jane Vondy	Director, Public Information/Instructor, Writing	vondy@dscc.edu	731-286-3347
Brandi Leonard	Assistant Professor, English/ Jimmy Naifeh Center	leonard@dscc.edu	901-475-3152
Faye Swanson	Student Representative

B. Identification of Campus Needs/issues and Challenges 

• Communication Plan for D2L Conversion
  
• Identify Course Management System Transition Team
• Conversion will be in three phases (Spring 07, Summer 07, Fall 07)
• Spring 07: training and course conversion for current online faculty & courses online for fall 07
• Summer 07: additional training and course conversion for faculty
• Summer 07: pilot at least 5 courses in D2L
• August 07: Go live with all online courses in D2L
• Fall 07: training adjunct faculty and faculty who will have a web presence for web supported courses
• Fall 07: all courses will be converted to D2L
• Plan communication/marketing to faculty/staff/students
• Distribution list for CMS team established (Dec. 06)
• CMS DSCC Wiki created and open to all faculty/staff (Jan. 07)
• Jan. 8, 2007: First campus-wide introduction to D2L at Spring Update
• Faculty/staff receive weekly email announcements outlining the D2L timeline, training opportunities, and web links
• Announce D2L focus for faculty development at the Spring Conference in March
• Helpdesk awareness for D2L conversion
• Student awareness/training for D2L
• Issues and Challenges
• Identify courses and faculty for 1st, 2nd, and 3rd phases of transition
• Survey full-time online faculty for needs in D2L conversion
• Survey web support faculty for needs in D2L conversion
• Identify key faculty as Core D2L trainers
• Identify courses for Summer 07 Pilot
• Identify needs of adjunct
• Develop a survey for adjunct
• Review schedule for training in spring and summer
• Identify faculty with little or no web experience who will need extra assistance in moving course materials to an online format
• Funding for D2L conversion (travel, printing, personnel)
• Travel for CMS Campus Chair to Nashville
• Travel for Admin and Train the Trainer to Memphis (one week each)
• Release time for CMS Chair and Faculty Trainer
• Registration/travel for 10 faculty to Southwest Summer Institute
• Estimate printing/duplication costs for training materials
• Review costs for adjunct training
• Travel to D2L Conference-July
• Determine additional personnel and technology needs for D2L conversion
• CMS Chairperson (Linda Weeks) release from 3TLE
• Three hours (120 hours) for Faculty Trainer (Brenda Fincher-release from 3 TLE)
• Instructional Design/Distance Coordinator will need to spend additional time on D2L training and course conversion (Jason Green)
• Admin will need to add D2L responsibilities to current Banner/Luminus training (Judy Hendrix)
• Technology needs include resources for course redesign (i.e. instructional designer assistance for faculty who want to make changes in courses)
• Prepare/convert existing WebCt courses for migration to D2L
• Spring 07 begin work with faculty to prepare courses for conversion
• Course organization should be compatible with D2L
• References to WebCt must be removed
• Files with WebCt tutorials must be replaced with D2L tutorials
• Develop evaluation tool for course readiness for conversion
• CMS Team and TLTR Committee will review draft of course readiness evaluation (February 07)
• Develop DSCC template for D2L courses
• SIS/Banner/Luminus integration
• Identify issues related to network needs, bandwidth, server

• Identify levels of technology expertise among faculty
• Surveys, email, interviews, prior experience
• Assign faculty/staff to Phase 1, 2, or 3 D2L training
• Schedule training to accommodate a variety of faculty needs
• Faculty trainer will establish a tier approach to training
• Resources will include summer academies and conferences for additional off-campus D2L training
• Determine faculty interest in course modifications for new D2L tools
• Resources for additional training
• Instructional design and development resources
• Identify use of e-packs and third party resources to determine migration to D2L
• Schedule training to meet needs of adjunct faculty & non-technology faculty
• All DSCC courses will have a web presence (syllabus and some course materials online)

D. Requested Resources

• D2L Training
• Admin and Train-the-Trainer sessions in January-February
• D2L-developed materials
• Copies any D2L materials, manuals, tutorials for distribution to campus faculty
• Sharing of tutorials, training materials among campuses to eliminate the need to duplicate materials
• TBR resources for Instructional Design/Developer assistance for faculty who want to make modifications in existing courses
• Request assistance with LOR materials, use of rubric and competencies in D2L courses, podcasting with D2L, and video for speech courses
• Onsite training or regional training to minimize travel and time issues
• D2L model course for training
• Travel assistance from TBR to send CMS Chair and Faculty Trainer to the D2L Users Conference in Minnesota this summer.

• DSCC training will begin with Train-the-Trainer and Admin training in January-February (see Section F: Timelines for more details)
• Training will continue with Core Team training for seven selected faculty. Training courses will be available
• Faculty must complete the first phase of training (6 hours)
• Lunch seminars and paired training will continue through the Spring 07 Semester
• Additional faculty training will be offered in Spring 07 for online faculty.
• Helpdesk staff training will begin in April
• Course conversion for summer pilot courses will be ongoing

• December 2006 – Identification of team and starting the Campus Plan
• January 2007 – Campus Plan completed; D2L Training begins
• Campus Awareness/Communication for D2L
• Surveys conducted for full-time and adjunct faculty on training needs
• February 2007 – D2L training for course migration and first faculty training begins
• Course evaluation for D2L course readiness is approved for use
• March 2007 – Course migration continues/D2L training for trainers/faculty/helpdesk training developed and initiated
• April 2007 – Course migration continues,/faculty/helpdesk training continues
• Summer pilot courses identified and evaluated for readiness
• May 2007 – Course migration for Fall 2007 courses continues,/training continues
• Summer 2007 –D2L pilot courses
• Faculty training continues
• All online courses are converted to D2L
• Review of data from piloted summer courses/modifications depending on summer course results
• August 2007 – All existing online courses go live with D2L
• September 2007-Training for faculty with no online experience
• October 2007- Training for Math faculty to integrate D2L with QEP goals
• Fall Conference Focus on D2L training
• November 2007-December 2007
• Conversion of courses for Spring 2008 and migration of Fall 07 courses
• Continued training for all faculty

• MIS 111
• ENGL1020
• Three others to be determined