Course Mapping Interface Notes

Course Mapping Conference Call:
July 16, 2007
Ray Lai and Tanya Chisholm – D2L

Course Mappings Interface:

1. Overview of the Holding Tank
2. Course Mappings
3. Demo of Course Mappings interface (CMI) in entirety

Holding Tank - Middle solution between SIS and LE.
Course Mappings – controls what courses will be offered/created

Terms:

Course Listing – course datatype brought in from SIS (defined)
Course Offering – actual course in D2L
Course Mapping – links course listing and course offerings together (cross-list or courses already created)

What process requires manual intervention?  SFTP Process – getting the XML files to D2L

The Holding Tank will run at a scheduled time during the late night hours.  The imported files are moved to an automated process.  Process occurs one time per day (unless needed more and that will go through Sylvie B –account manager).

Can map courses using the Course Mappings area – manually.

Two major things CMI does:

1. Map sections together (take 5 sections and group together and move as a single course offering to D2L)… and unmap sections if necessary
2. Search functions – finding out specific information
   

Folders in Course Mappings area:

- User Search – searches users in the Holding Tank

- Unmapped Listings – course listings in the Holding Tank not yet mapped to the LE course offerings

- All Listings – course listings in the Holding Tank already mapped in the LE

- Departments – as course offerings are created this folder will appear if there is a course offering in that department

- Semesters – as course offerings are created the semester folders will appear if there are course offerings in that semester

- Course Mappings – A tree view of all course mappings in the Holding Tank

- Course Templates – container – a part of the org structure that allows a course to be identified with a department

- Administrative Functions – Manual options –

·        Run SIS Import (not available in most configurations)

·        Map all remaining courses 1 to 1

·        Initiate move to D2L process (not available in most configurations)

·        Days to keep in log – keep at 7

·        End semester batch – DANGEROUS!!! – purges the Holding Tank for the entire semester.  You shrink the database (doesn’t matter).  It allows you to remove everything from previous semester to purge old info from previous semester.  HT no longer controls any of the previous courses or enrollments.  This does not delete anything from the LE, only from the HT.  Anything you need to update in previous semesters you will have to do manually, not through the HT.

o       Examples of WHEN to run “End Semester Batch”:

§         Jan. 2 – Spring semester begins, Dec. 15 – Fall semester ends –Run end semester batch on Dec 16 early AM (5-10 min), begin running next semester batch that afternoon.

- Search:

• Request search – Request numbers in the Holding Tank
• Offering search – Course Offerings mapped through the Holding Tank
• Template search – Course Templates created through the Holding Tank
• Membership search – Enrollments handled by the Holding Tank 

- View Transaction Log – view transaction information – This contains logs for both Import and MoveToD2L processes

To take a Course Listing and create a Course Offering:

1. Choose the course from the Listing Search Results area.
2. Select Add button
3. To remove listings – select the course and choose Clear Listings button
4. Make Grouping – select the course
   1. Type in GroupName
   2. Choose Semester
   3. Select dates of semester
   4. Enter Course Template Name – doesn’t matter in this view – it does matter in XML file
   5. Enter Course Template Code – doesn’t matter in this view – it does matter in XML file
   6. Select Department
   7. Select isActive if you want to course to be created active
   8. Enter Course Offering Name
   9. Enter Course Offering Code (keep the same)
   10. Click Make Offering button
   11. You will see the Create Course Offering Summary page, check information and select Make Offering button or go Back to update any mistakes.

Map a course listing to an already created D2L course offering:

First, you must unmap the course offering that was created by the Holding Tank before you can map the course listing to a course already created in D2L.

1. Look in Course Mappings folder - Dept - Semester to find course
2. Select course offering by expanding the folder
3. Right-click on course you do not want cross-listed and choose Remove course
   NOTE: if using Firefox you will have to right-click and then hold the right mouse button down while selecting the option.
4. Are you sure – message box – OK
5. Course is immediately removed
6. Course goes back to Unmapped Listing

Once you have unmapped the courses that should be assigned to current D2L courses (ones created prior to the Holding Tank feed) you can then go through the Unmapped Listing area and begin assigning them to the correct courses using the following steps.

1. Choose the course from the Listing Search Results area.
2. Select Add button
3. Make Grouping – select the course
4. Click on Assign D2L Course
5. Search for course
6. Select course title (Course Offering Code will update to correct code)
7. Select Make Offering button

1. Search for listing
2. Select courses – Add button
3. Select Make Offering button
4. Give Template Name/Code and Course Offering Name/Code
5. Set dates, dept, isActive, semester
6. Create new course offering for these listings
7. Summary shows courses you have selected to group.
8. Course offering and template have been created.

If you accidentally add a course to the cross-listing that you did not mean to- How to Unmap courses:

1. Look in Course Mappings folder/Dept/Semester to find course
2. Select course offering
3. Right-click on course you do not want cross-listed and choose Remove course
4. Are you sure – message box – OK
5. Course is immediately moved from under cross-listing
6. Course goes back to Unmapped Listing
7. Select course and Add button
8. Select Course
9. Select Map 1-to-1 button
10. Now under All Listings
     

To cross-list courses from course listings to already created course offerings in D2L:

1. Select courses from course listings
2. Select Make offering
3. Select Assign D2L Course
4. Fill out information for course
5. Select Make Offering button
6. Summary of Grouping – tells you what was grouped

Roles & Securities – You can create roles that can only access the sections they are enrolled in (for staff) or access all sections combined.  Talk to Tanya for this information.

Map all Remaining – in Admin Functions – maps rest of courses left in HT and creates course offerings