APSU Transitional Plan

 

Austin Peay State University Campus CMS Transitional Plan

A.    Identification of Campus CMS Transitional Chair and Team Members

Name	APSU Responsibility	Email	Telephone	PO Box
Co-chairs
Groppel, Stan	Director, Center for Extended and Distance Education	groppels@apsu.edu	931-221-7779	4678
Julie McGee	Director, Extended Education, Extended and Distance Education	mcgeej@apsu.edu	931-221-7743	4678
Members
Penney, Samantha	Instructional Technologist, Campus Trainer	penneys@apsu.edu	931-221-6397	4717
Katherine Bailey	Multimedia Technician	baileyk@apsu.edu	931-221-1013	4717
Reggie Wooden	IT/ Computer Center	woodenr@apsu.edu	931-221-7689	4606
Mike Dunn	Student Services	dunnm@apsu.edu	931-221-6484	4717
Buchanan, Lori	Library	buchananl@apsu.edu	931-221-7017	4595
Snyder, Nancy	Library	snydern@apsu.edu	931-221-6166	4595
Shepherd, Omie	Associate Professor	shepherdo@apsu.edu	931-221-6106	4445
Duncan, Loretia	RODP Campus Contact	duncanl@apsu.edu	931-221-1373	4717
Fahie, Lorneth	Registrar	fahiel@apsu.edu	931-221-7138	4448
Becraft, Michael	E-Dossier	becraftm@apsu.edu	931-221-7992	4505
Bryant, Sheila	ADA Coordinator	bryantsm@apsu.edu	931-221-7178	4507
Oldham, Beulah	Disability Services	oldhamb@apsu.edu	931-221-7688	4578
Walton, Jeff	IT Help Desk	waltonj@apsu.edu	931-221-6312	4606
Starnes, Becky	Assistant Professor and Chair of Professional Studies	starnesb@apsu.edu	931-221-1443	4455
Shumate, Scott	Student	sshumate14@apsu.edu	931-221-6625	4717
Austin, Marcy	Student	Daustin14@apsu.edu	931-221-6625	4717

B.     Identification of Campus Needs, Issues, and Challenges

• Communication Plan: Develop and implement an effective communication plan.
• Identify the individuals and groups that should be in the communication plan.
• Major groups - faculty, staff, students
• Administrative departments
• Plan regular communication of to the various individuals and groups and identify the best communication avenues.
• Initial memorandum from Provost to all faculty, staff, and students sent in 2007, exact date to be determined.
• Website established by 01/15/07; use to post basic info, contact info, and team info
• Technical Issues:
• Assess ADA accessibility with D2L.
• Access to testing server for D2L in January 2007
• Identify resources and contacts for integration with administrative systems and the Library
•  Banner/SIS integration
• Luminus integration
• Email integration
• Integrations with plug-ins used currently
• Horizon Wimba
• Smarthinking
• Turnitin.com
• Publisher cartridges/ plug-ins
• Assess the need for additional TNII bandwidth requirements
• Identify levels of access/roles to D2L
• Develop Disaster Recovery protocol
• Determine System availability
• Monthly scheduled time period for system-wide upgrades
• Recommended time 3rd Sunday of month between 2:00 am and 4:00 am
• Response time to support calls
• Determine size limitations on individual courses.
• Determine Authentication/LDAP/Single Sign on protocol for RODP, library, and APSU faculty and students.
• Develop course conversion process for transition to D2L
• Develop APSU Application Branding for D2L
• Develop course creation/conversion process
• Archive process and policy for current courses
• APSU current policy is to archive courses at the end of each semester and remove courses older than 2 years.
• APSU current policy is that Grades of Incomplete are open for 1 year minimum.
• Identify process for Student Assessment of Instruction (SAI)
• Integration with Library
• Determine how to integrate or interface D2L with the libraries' information discovery and access systems.
• Train all library faculty to develop courses in D2L.
• Develop D2L library tutorials and post these activities on library website and D2L website.
• Develop process to create and maintain a Learning Objects Repository in D2L for faculty.
• Cost for installation, maintenance, and upgrading
• Determine APSU's total up-front and recurring cost(s)
• Incorporate D2L into budget process for Distance Education.
• Assess current D2L Help Desk operations to determine if changes are needed
• Assess adequacy hours of service.
• Assess adequacy of personnel.
• Assess changes at APSU Help Desk needed to accommodate transition.

• Develop a process to copy and archive current Blackboard courses
• Use website/wiki to communicate reassure to faculty that current and previous materials can still be used.
• Define a timeline and process for faculty access to the student developed content and grades in Blackboard.
• Develop a process to allow faculty access to D2L practice sites.
• Maintain Blackboard technical support until Blackboard course sites are no longer available.
• Distribute D2L conversion timeline ASAP.
• Distribute updates to timeline in timely manner.
• Assess ADA accessibility with D2L.
• Training  (see section below)

• D2L training
• Determine actual dates and location for D2L training.
• Send at least one APSU representative (preferably more, if possible) for both train-the-trainer and administrative training. (1 from each of 6 colleges, plus Bailey, Penney, and Wooden)
• Repurpose provided training materials for faculty, staff and students, if possible.
• Determine actual dates and location for TBR-hosted training.
• Request to have at least one of the TBR sponsored training sessions at APSU, preferably to include faculty but to include, at the minimum, representative from Academic Technology support, system administration and help desk staff.
• Continue sending new RODP faculty to regular RODP training, i.e., policies and best practices, including ADA accessibility, during this time.
• APSU D2L Training
• Customize training materials posted on the TBR transition wiki to which we have been given open access for APSU campus use, include ADA accessibility training for D2L.
• Develop an exemplary course and template that is available to all faculty members.
• Use website/wiki for a training D2L site that will serve as a communication tool for trainers. Discuss issues and use the D2L training site as a repository for sharing training materials.
• Identify APSU D2L trainers. Including faculty/staff to serve as department trainers and then serve as mentors and supplementary trainers for faculty in various academic units. Market them campus-wide as contacts for assistance as needed.

• Training for:
• APSU personnel with responsibility for training others (Train the Trainer Model)
• Additional APSU personnel with administrative responsibility for CMS
• Demonstrations
• Example Courses
• Ideas for best practices
• Ideas for using D2l's capabilities and strengths
• Presentations and consultations from faculty at other institutions who use D2L well
• Online Tutorials, including ADA accessibility
• Test sites
• Special Transition Help Desk
• Personnel
• Regular - Address need for full time secretary and full time leaning management specialist
• Released time or compensation - Departmental and College Faculty trainers
• Other resources - Middleware for integration with other systems

(Tentative courses)